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Commissioners for Declarations handbook

This handbook is a comprehensive guide for practising Commissioners for Declarations in Queensland. It has been written to give you a clear understanding of what is expected of you in your role and as a day-to-day reference to help you perform your duties responsibly, correctly and consistently.

You can download the complete handbook or individual chapters below.

Publication and resources

  • Duties of Cdecs - complete handbookPDF Popular

    This handbook is a comprehensive guide for practising Commissioners for Declarations in Queensland. It has been written to give you a clear understanding of what is expected of you in your role and as a day-to-day reference to help you...

  • Chapter 1.1 – Welcome to your Cdec guidePDF Popular

    Helpful hints on how the guide is presented and the purpose of the Duties of Commissioners for Declarations handbook. Download Chapter 1.1 below. Alternatively you can download the complete handbook.

  • Chapter 1.2 – Services for youPDF

    Learn what services are available to support Cdecs in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 1.2 below. Alternatively you can download the complete handbook.

  • Chapter 2.1 – Historical and social context of ...PDF

    An overview of the Cdecs role and a summary of key duties is in this chapter of the Duties of Commissioners for Declarations handbook. As Cdecs, you belong to a centuries-old system of voluntary legal officers known as Justices of the...

  • Chapter 2.2 – Eligibility and conductPDF Popular

    To become a Cdec, a person must meet the qualifications and standards as outlined in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 2.2 below. Alternatively you can download the complete handbook.

  • Chapter 2.3 – Your role and responsibilities ...PDF Popular

    As a Cdec, your main role is to witness the signing of official documents. Your duty of care and role as a Cdec are described in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 2.3 below....

  • Chapter 2.4 – Recordkeeping and logbooksPDF Popular

    Why, when and what records should you keep as a Cdec are detailed in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 2.4 below. Alternatively you can download the complete handbook.

  • Chapter 2.5 – Queensland courtsPDF

    Offences committed in Queensland are categorised as either criminal or regulatory. How these offences present in Queensland courts is described in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter...

  • Chapter 2.6 – Assisting people from culturally ...PDF

    An inability to communicate can be one of the greatest forms of isolation for people from culturally and linguistically diverse (CALD backgrounds. Communication skills and resources are described in this chapter of the Duties of...

  • Chapter 2.7 – Assisting people with disabilitiesPDF

    As a Cdec you must maintain the procedures, integrity and independence of your office while offering additional help for people with a disability. Anytime an interpreter is used, they must be placed on oath or affirmation before...

  • Chapter 3.1 – Certifying copies of documentsPDF Popular

    What to certify, and why and how to certify copies of documents are described in this chapter of the Duties of Commissioners for Declarations handbook. Content update as at 12:15pm 23 June 2017. Download Chapter 3.1 below. Alternatively...

  • Chapter 4.1 – Witnessing documents – general ...PDF Popular

    Cdecs have the authority to witness any lawful document, from commercial contracts to powers of attorney. How you do this is described in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 4.1 below....

  • Chapter 4.2 – Witnessing statutory declarationsPDF Popular

    Statutory declarations are written statements declaring something is true and correct. They carry a degree of formal authority that statements with only a signature do not. How you do this is described in this chapter of the Duties of...

  • Chapter 4.3 – Camera-detected offence notice – ...PDF Popular

    Steps to witness a camera-detected offence notice are outlined in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 4.3 below. Alternatively you can download the complete handbook.

  • Chapter 4.4 – Witnessing applications under ...PDF

    Your role in witnessing applications for protection orders and details of the Act are described in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 4.4 below. Alternatively you can download the...

  • Chapter 4.5 – Witnessing blue card applicationsPDF

    Blue cards are issued under the Working with Children (Risk Management and Screening) Act 2000. How and why you would witness an application is described in this chapter of the Duties of Commissioners for Declarations handbook. Download...

  • Chapter 4.6 – Administering oaths and affirmationsPDF Popular

    By law, certain statements must be sworn under oath or by affirmation. How you administer either of them are presented in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 4.6 below. Alternatively...

  • Chapter 4.7 – Witnessing affidavitsPDF Popular

    An affidavit is a written statement for use as evidence in court in lieu of verbal evidence. How to witness an affidavit is described in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 4.7 below....

  • Chapter 4.8 – Witnessing family law documentsPDF Popular

    The Family Court of Australian and the Federal Circuit Court of Australia are collectively known as Family Law Courts. The steps for witnessing divorce applications and family law affidavits are described in this chapter of the Duties of...

  • Chapter 4.9 - Witnessing general powers of ...PDF Popular

    Identifying and witnessing a GPA, EPA or AHD document is described in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 4.9 below. Alternatively you can download the complete handbook.

  • Chapter 4.10 – Witnessing willsPDF

    A will is one of the most important documents a person will sign during their lifetime. Guidelines on how to witness a will are described in this chapter of the Duties of Commissioners for Declarations handbook. Download Chapter 4.10...

  • Chapter 4.11 – Witnessing Titles Registry formsPDF Popular

    The National Mortgage Form (NMF) was introduced in Queensland on 27 May 2017 for paper mortgages. You can read more about this change and access the new form online. Titles Registry forms are regulated under the Land Act 1994, Land Title...

  • Chapter 4.12 - Witnessing international, ...PDF

    Your powers as a Cdec apply to all matters within Queensland, but there are limits to your witnessing role outside of Queensland and Australia. What powers you have are described in this chapter of the Duties of Commissioners for...

  • Chapter 4.13 – Witnessing the consent to the ...PDF

    You are eligible to witness the signature of a person who is authorised to give consent to the marriage of a minor. Why and how you do this is described in this chapter of the Duties of Commissioners for Declarations handbook. Download...

  • Chapter 5.1 – Further informationPDF

    Quick links to government and non-government organisations. Download Chapter 5.1 below. Alternatively you can download the complete handbook.

  • Chapter 5.2 – Glossary of terms and acronymsPDF

    A basic guide to the most commonly used terms and acronyms in the handbook. Download Chapter 5.2 below. Alternatively you can download the complete handbook.

  • Chapter 6.1– IndexPDF

    Alphabetical list of the most common keywords in the handbook.

Additional information

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Version 1.0
Licence Creative Commons Attribution-NoDerivatives 4.0 Creative Commons Attribution-NoDerivatives 4.0
Publication set custodian Justice and Attorney-General

Publication set custodian

Justice and Attorney-General

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Justice and Attorney-General, Queensland Government, Commissioners for Declarations handbook, licensed under Creative Commons Attribution-NoDerivatives 4.0 sourced on 09 December 2019

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